Holiday Inn Express & Suites Singapore Novena - Accounts Supervisor

The Accounts Supervisor supports the Hotel in optimising its financial transactions and systems. He/she is responsible in liaising with vendors/suppliers on correspondences relating to payment matters, strengthen and grow relationships with vendors/suppliers through timely payments. The Accounts Supervisor also assist in streamlining and improving the accounts payable process.   

Your day-to-day

General Cashier Function

• Daily banking involving reconciling cash collection against Daily Cash Summary and balancing cash collection.
• Process petty cash as required on a biweekly basis and forward to Finance and Business Support Manager for reimbursement.
• Ensure Banking is done weekly with Assistant Security Manager. 
• Prepare over and under cash collection and balancing on daily basis.
• Issue and return house bank contracts as required and prepare house bank accounts summary monthly.
• Process due back daily.
• Liaise with various departments on cashiering operation.
• Count cash balance for laundry washer and dryer

Accounts Payable Function

• Maintain New Users/ update of user profile in Purchase Plus+
• Assist with creation of new vendor and acquiring new credit facilities
• Prepare and maintain Purchase Plus cheat sheet for the BSC AP.
• Create and maintain buy list for all departments.
• Ensure new items are key-in to Purchase Plus within 3 working days. 
• Ensure all purchases are in line with the hotel purchasing policy and Delegation of Authority.
• Ensure that all Hotel POs (except for Market List POs), issued to suppliers & contractors, etc. are duly approved by Finance and Business Support Manager or General Manager.
• Work closely with related departments to ensure all invoices have the appropriate documentation attached and approvals prior to processing.
• Document and ensure that all paperwork / information related to order supply, forms, and other resources are readily available.
• Match invoices, DOs, POs and PRs, reject unauthorised merchandise and clarify, if needed upon receipt of deliveries.
• Ensure Invoices are duly stamped and signed by user department.
• Complete Goods Receive (GR) data entries daily and submit receiving reports to BSC.
• Coordinate deliveries with vendors and ensure driveway is clear during peak hours.
• Scan and forward all documents (Invoices/DO/SO, etc) to BSC team after putting coding on a timely basis.
• Flag out missing Credit Note/ Invoices, if any.
• Collate vendors/suppliers' documentation for payment processing
• Run Giro payment / electronic fund transfer for approval on a monthly/weekly basis.
• Perform Statement of Account reconciliation
• Participate and assist with the month-end inventory process.
• Assist in invoice posting and payments and month end accruals.
• Maintain a filing system for account payable records.
• Respond to and resolve vendors/suppliers’ and other accounts queries. 
• Maintain the batch register and balance daily to general ledger.
• Generate vendors/suppliers’ aging report and ensure it balance with General ledger.
• Ensure all controls are in compliance with internal/external audit requirements.
• Perform weekly bank reconciliation with BSC team
• Assist in coordinating the preparation of the departmental annual budget.
• Support implementation of projects
• Other duties assigned by Finance and Business Support Manager.

• Diploma in Accountancy or equivalent
• Minimum 1 to 2 years of experience in an accounting function
• Ability to work with shared service is an added advantage
• Must be detailed and meticulous
• Must be proficient in written and spoken English