部门秘书

Maintains the utmost confidentiality and discretion when handling business affairs

在处理业务时最大限度的保守机密并小心谨慎。

Cooperates, coordinates and communicates with Department Heads and other inter-departmental secretaries as appropriate

必要时配合，协调各部门领导和其它部门的秘书的工作并与他们进行沟通。

Day-to-day secretarial work to include typing, filing, faxes and telephone etc.

日常文秘工作包括打字，整理文件，传真和接听电话等。

Distribution of memos, letters and other information etc.

分发备忘录，信件和其它信息等。

Arranging internal / external appointments

安排内外会见。

Handling reservation as requested

必要时预订客房。

Translating incoming letters, documents, articles by request

必要时翻译来信，文件和文章。

Provides pertinent information on socio-political matters

针对社会政治问题提供相关信息。

Storing and keeping all confidential information

保存和保守所有保密信息。

Preparing monthly operational results for meetings with other hotels

为与其它酒店的会议准备月度运营结果报告。Taking minutes of Department meeting as requested

需要时为部门会议作会议记录。

Develops and maintains current payroll processing procedures

制定并执行最新的工资发放程序。

Maintains confidentiality at all times and maintains strict practice of office lock up and security of information

随时遵守保密条款，并严格执行办公室上锁和信息安全制度。

Ensure overtime claims are supported by proper approval and authorization

确保申报的加班附有完整的签字审批手续。

Verify the leave entitlement for all leave requests prior to approval

在审批前查验所有休假申请可享有的假期长度。Engages in competitor surveys at request of Supervisor

在上级领导要求下填写竞争对手调查表。

Coordinates with other departments as necessary

需要时配合其它部门的工作。