Personal Assistant to The GM - InterContinental Al Khobar
Marca dell'hotel: InterContinental Hotels
Luogo: Arabia Saudita, Eastern, Al Khobar
Job number: EMEAA34338
About UsAs the world’s largest family of luxury hotels, we all take great pride in being genuine ambassadors of the InterContinental® brand. Shaped by decades of international know-how and local insights, our passion for luxury travel spans cultures and customs. Inspiring us to create warm and sophisticated experiences for those seeking a richer perspective on the world. Each of our hotels cultivates a distinctive style and ambience where we embrace every opportunity to give our guests a personal and enriching experience. If you’d like to embrace a wider world of experiences and opportunities, we’d like to welcome you to the world’s most international luxury hotel brand.
Your day to dayThe role is varied and can be demanding with an intense workload that will need to be delivered accurately and always on time. The Personal Assistant to the General Manager will show incredible attention to detail, along with the ability to pick things up quickly – therefore, being diplomatic and polite at all times is important. Assertiveness accompanied by respect and good emotional intelligence is an essential quality. A high proportion of the job will be spent in the office using email, making/handling telephone calls and in face to face meetings with both internal and external customers. Therefore, you need to be comfortable, calm and always use a diplomatic approach on things. Your daily tasks will include but not limited to the following: Handle all administrative tasks for the Executive Office and support other departments as and when assistance is required. Arrange appointments and meetings for the GM and ensure that meeting calendar is up to date. Attend meetings as may be directed by the GM to record minutes, compile, transcribe and distribute to other departments. Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution. Perform general office duties such as ordering supplies, maintaining records/filing that is easily accessible to Executive Office personnel, and basic bookkeeping work. Develop a good working relationship with all colleagues in the hotel, establish relations with my counterparts in sister properties, competitor hotels, Owners’ office and Dubai Area Office and maintaining them over time. Arranging holidays, social events and travel arrangements for GM as and when required. Arranging and coordinating meetings, assess priorities of work and assist in organising GM's own time/calendar. Appraise GM of the day to day activities of the office and ensure that follow-ups are made on operational issues with feedback/actions provided for their info. Ensure all security incidents, accidents are always logged in a timely manner and reports forwarded to Risk Management and local insurers for appropriate recording. Comply with the hotel’s Corporate Code of Conduct.
What we need from youWe are now seeking a highly organized and lively Personal Assistant to General Manager who will have an overall responsibility for the organization, prioritization and coordination of all administrative activities. Ideally, the candidate needs to demonstrate a good all-round knowledge of MS Office, and particularly excel worksheet where strong formatting skills would be a distinct advantage and working knowledge of Excel. The ability to handle multiple assignments; planning and decision-making skills. This role requires a highly organized individual who is energetic, self-motivated with the ability to work on own initiative and the ability to multi-task, deal with a lot of pressure and demands whilst remaining calm and working effectively is essential. Strong interpersonal skills with the ability to communicate and build respect and rapport at all levels are essential. Maintaining confidentiality is a fundamental requirement for any Personal Assistant. Must remain calm under pressure to be able to support the GM and Executive Committee. Need to be capable of competently dealing with situations in the boss’s absence and should be confident enough to commission work on her GMs behalf.
What we offerWe will reward all your hard work with a great salary and benefits – including a uniform, great room discount and superb training. Join us and you will become part of the global IHG family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing, and we welcome different perspectives. You need to show us you care that you notice the little things that make a difference to guests as well as always looking for ways to improve. At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to an individual's, race, color, ethnicity, national origin, religion, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law. IHG is committed to promoting a culture of inclusion where everyone feels safe, respected, and valued. We seek talent from all backgrounds to join our teams and encourage our colleagues to bring their authentic and best selves to work.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today and let's #GoFurtherTogether.