Senior Executive Assistant
Hotel Brand: IHG Corporate
Location: United States, Georgia, Atlanta
Hotel: Corp Atlanta Ravinia (ATLR3)
Job number: R189044
Bringing True Hospitality to the world.
We want to welcome you to a world of bringing True Hospitality to everyone. When you join us at IHG®, you become part of our global family. A welcoming culture of warmth, honesty and a passion for providing True Hospitality.
We pride ourselves on letting your personality and passions shine, recognizing the individual contribution you make and supporting your ambition to learn and create your own career path. In making a difference to our guests and owners, colleagues and communities, every day is a chance to create great and unique experiences, in your own way.
With over 370,000 colleagues in nearly 100 countries sharing our values, there’s countless opportunities at your fingertips.
We’re growing; grow with us.
Your day to day
Perform a variety of advanced administrative duties of a highly responsible and confidential nature for a senior level executive responsible for a major functional area or division in order to support department/division business operations. Use experience and knowledge of company and executive priorities to make decisions on daily activities, key meetings, schedule changes, etc. Ensure an efficient and productive environment for executive. Anticipate the needs of the assigned executive and proactively address and solve potential issues.
Essential Duties and Responsibilities
Organize, prioritize and expedite flow of work through assigned executive(s) office. Initiate follow-up
actions, interpret and communicate executive’s instructions to other personnel, and perform high level
administrative support duties for the executive as needed.
Act as gatekeeper for executive to determine importance of telephone calls, personal visitors, and
incoming mail. Adjust schedules, meetings and activities based on the executive’s daily priorities and
activities which may change frequently. Anticipate potential conflicts in priorities and solve them
May provide answers to immediate issues in the executive’s absence or contact the executive remotely
to alert him/her of critical work situations. Provide guidance to individuals in executive’s reporting
structure regarding division policies, procedures, practices, etc. in order to resolve problems or
determine appropriate course of action.
May assist with developing/revising departmental procedures and policies, and may make recommendations for changes to existing procedures as needed.
Research and compile data from a variety of sources. May analyze and summarize data to provide
executive with relevant information and/or recommendations for management decision-making.
What we need from you
Perform special projects for the executive or functional area, which may include coordinating and
organizing various activities with a variety of personnel and assuming responsibility for completion, tracking, daily decisions, and follow-up. Prepare periodic or special reports and/or presentation
materials as directed, gathering and summarizing narrative and/or various data and documentation
from a variety of sources; use spreadsheets, graphics, etc.; compile and format various presentation
materials using various software (i.e., slides, overheads, etc.). Monitor and report on the
progress/status of various highly visible or sensitive projects as needed or requested.
High School Diploma or equivalent combination of education and work-related experience
Typically 6-10 years Executive Assistant experience and 5+ years supporting Senior Management or
equivalent work-related experience
Technical Skills and Knowledge –
● Demonstrated excellent PC skills including software packages (e.g. Microsoft Word, Excel, and
PowerPoint, E-mail, etc.).
● Demonstrated effective oral and written communication skills for the purpose of conveying information
to internal and external customers, or providing information via written reports or correspondence. Must
be able to communicate professionally with senior managers and possess strong relationship
management and customer service skills.
● Demonstrated thorough knowledge and understanding of the Company’s operational procedures in
assigned functional area.
● Demonstrated excellent organizational and time-management skills with ability to prioritize own work. Demonstrated ability to maintain confidentiality of information.
● Demonstrated ability to handle multiple assignments and projects accurately and with attention to
detail. Demonstrated follow-through and ability to complete multiple ongoing projects on time and
within specified budget.
● Demonstrated math skills for the purpose of maintaining budgets, reconciling invoices, or checking
figures for accuracy.
● Demonstrated problem-solving skills for the purpose of maintaining the daily flow of office work,
answering questions, and resolving issues.
What we offer
We’ll reward all your hard work with a great salary and benefits – including great room discount and superb training.
Join us and you’ll become part of the global IHG family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care, that you notice the little things that make a difference to guests as well as always looking for ways to improve - click here to find out more about us.
IHG is an equal opportunity employer: Minorities / Females / Disabled / Veterans