Skip to the content

Office Coordinator

Hotel Brand:
Location: United States, New York, New York

Hotel: EVEN - New York - Midtown East (NYCEV)

Job number: R202943


About Us

At EVEN® Hotels we provide a thoughtful lifestyle offering for travellers seeking more options to stay healthier and balanced away from home.

Our hotels and wellness-savvy colleagues offer guests a best-in-class fitness experience, healthier food options and flexible working spaces. We inspire our guests to stay on track with their wellness routines so they can be at their best and achieve more. As a member of the EVEN® Hotels team, you’ll bring your passion for wellness, encouraging others and building connections with every interaction.




Your day to day

  • Respond to client calls and special requests and obtain final details, dates, times, and hotel room and meeting room requirements.  Regularly follow-up with clients and maintain accurate and updated information. 
  • Perform administrative duties such as typing proposals, letters, contracts, etc.  Collect data, update data-bases, and complete departmental monthly reports.
  • Resolve requests and/or complaints to the satisfaction of the guest; inform supervisor of major problems, complaints, disturbances or dissatisfied clients. 
  • Promote team work and quality service through daily communication and coordination with other departments.   Coordinate details with other departments such as VIP amenities, special requests, or other service needs or special handling.
  • May coordinate outside vendor services needs (floral displays, audio/visual, etc.) where appropriate.  Regularly follow-up to ensure set-up requirements meet client needs. 
  • Perform other duties as assigned (guest room tours, property tours, special guest requests, maintaining calendars, answering phones and routing to appropriate sales staff, handling of mail, faxes, etc.)
  • Will also assist the Director of Finance with various tasks as needed
  • Previous experience in hotel industry is a plus
  • Knowledge of Opera PMS preferred 



What we offer

We’ll reward all your hard work with a great salary and benefits – including a uniform, great room discount and superb training.

Join us and you’ll become part of the global IHG family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care, that you notice the little things that make a difference to guests as well as always looking for ways to improve - click here to find out more about us.

 

IHG is an equal opportunity employer: Minorities / Females / Disabled / Veterans.

 

Back to top