Hotel Brand: Hualuxe
Location: Mainland China, Zhejiang, Ningbo
Hotel: NGBUL - HUALUXE Ningbo Harbor City
Job number: HOTEL44598
Ensure the timely billing of accounts and adherence to the hotel’s credit policy
Maintains a filing system for account receivable records
Balance daily transfer to city ledger and post, edit and update to accounts receivable system
Handle correspondence and queries regarding city ledger accounts
Reviews city ledger daily for correct postings of charges and take corrective action where necessary
Reviews Daily High Balance Report and Handle over credit accounts with related departments.
Reconcile all accounts and maintain the batch register and balance daily to general ledger
At month end write off over dues after department and guaranteed no show accounts
Prepare and input journals for transfer between debtor accounts
Liaise with guests and appropriate personnel (FO Cashier/Reservation sales Agent) to ensure special account arrangements are in line with guest requirements
Maintain clear lines of communication with outside companies to ensure timely and accurate supply of goods and services
Cooperates, coordinates and communicates with guests and other departments in matters concerning issuance of credit, follow up outstanding accounts and assisting with credit requirements
Prepare travel agent cheque listings
Monitors the special billing arrangements for groups and conventions as required to ensure that postings are in line with customer requirements
Monitor and pursue collection of overdue accounts
Review bad debts listing monthly to prepare collectability analysis for monthly provision for doubtful debts
Assists in control and collection of outstanding guest and city ledger accounts
Review provision, write-offs and other adjustments immediately prior to month end
Conduct monthly credit meeting with relevant IHG team highlighting monthly performance, bad debts, staff accounts outstanding and discuss any accounts causing concern and follow up
Assists in providing safe keeping, including proper storage and access, for all contracts, leases and other financial records
Assists in implementing and maintaining acceptable accounting practices and procedures as required by IHG policies and procedures, generally accepted accounting practices and as affected by local conditions
Your day to day
Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company.
Proficient in the use of Microsoft Office
Problem solving, reasoning, motivating, organizational and training abilities.
Good writing skills
Vocational Certificate in Accounting or related field.
2 years accounting experience which included reconciliation, cash management, payables, and/or receivables or an equivalent combination of education and work-related experience.